Mailing and Printing Services is equipped to do a variety of duplicating jobs, as well as large or small mailings. Services include color and black and white copying, lamination, faxing, Express Mail, Federal Express, and UPS shipping. This office is located adjacent to the Campus Post Office.
There is a fax machine located in Mailing and Printing Services for receiving and sending messages. The incoming fax number is 903.813.3199. Students who receive a fax will be notified by a written message in the assigned mail box. There will not be a charge for the first page; however, a $0.25 fee will be charged for each additional page. The fee for sending a fax is $1.00 for the first page and $0.50 per page thereafter.
The Campus Post Office, a component of Mailing & Printing Services, maintains domestic stamps, weighs and mails packages, including Express Mail, certified and return receipt letters. International letters and printed matter may be mailed at the Campus Post Office if they weigh 13 ounces or less, but packages weighing over 13 ounces will require custom forms and must be mailed at a U.S. Post Office such as the Sherman Post Office. Although the Campus Post Office is not an official Post Office Sub-Station, it does have regular pickup and delivery of U.S. Mail. The Campus Post Office also ships Federal Express or UPS packages up to 50 pounds. Packages weighing more than 50 pounds should be taken to the appropriate shipper terminal. The Campus Post Office is not permitted to insure shipments; therefore, if an item requires insurance, it must be taken directly to the U.S. Post Office, Federal Express or UPS office.
The Campus Mail Center does not accept cash to be delivered to anyone on campus. Cash should be exchanged in person. The Mail Center will not be responsible for any money lost or stolen if it was sent through the Mail Center.
All Austin College students are assigned a mailbox and issued a combination for their mailboxes at the time of registration. Mail is delivered daily and students are strongly encouraged to check their boxes each day since the College uses campus mail for official communication with students (including course registration materials, etc.). In order to assure prompt delivery of mail, use the following address format for incoming correspondence and packages:
900 N GRAND AVE STE XXXXX
SHERMAN, TX 75090-4400
Please do not use nicknames on correspondence or packages. The Campus Post Office only recognizes the name that students registered with at the beginning of the semester. Failure to use the format above or using nicknames can result in up to a 48-hour delay of packages.
Packages shipped to correspond with the beginning of a new semester should be shipped to arrive approximately two weeks prior to the beginning of that semester. Please make sure each package does not weigh over 50 pounds.
Alcoholic beverages or any illegal items prohibited by state law will not knowingly be received or shipped from the Campus Post Office.
No profit-making or personal-gain businesses may be conducted from Austin College mail boxes.
When a student receives a package, a notice will be placed in a student’s mailbox. The student must present this notice at the window before picking up the package. Students will have a total of 21 days to pick up their packages. After 10 days, a second notice through campus mail and an email will be sent advising the student the package will be returned to sender on the 21st day if it has not been picked up.
No communication will be accepted on paper less than 3 inch x 5 inch.
Mailings of 10 or more pieces should be in numerical order by mailbox numbers.
The College discourages the use of mass mailings, which are defined as mailings that are sent to more than 10 individuals. Exceptions to this guideline can be granted by the director of Student Life (for student mailings), the vice president for Academic Affairs (for faculty mailings), and the Office of Human Resources (for staff mailings).
Only chartered organizations are allowed to place mass mailings in campus mailboxes. These communications must be identified by the name of the organization. These mailings still require approval from the Student Life Office. These mailings should be presented to a Campus Post Office employee and be in numerical box order.
Anyone with permission to distribute questionnaires that require an answer to be returned through campus mail should alert the Campus Post Office so a separate box can be provided. Student Organizations using campus mailings smaller than stated sizes should refer to the Student Organization Handbook for additional information.