Austin College Bulletin 2022-2023
Austin College is a private institution and receives no direct support from taxes or other public funds. Austin College’s primary revenue source is tuition. Other sources of revenue include income from endowment, contributions by Presbyterian churches, and gifts from alumni and other friends who recognize the value of the educational program of Austin College.
Deposits
Undergraduate Students: Applicants pay a $350 matriculation deposit upon acceptance of an offer of admission. The deposit reserves an enrollment space and a room in a residence hall. The deposit should be paid by May 1 if entering in the summer or fall term and by January 15 if entering in the spring term. Deposits are non-refundable after each of these dates. Deposits paid after these dates are accepted on a space-available basis.
Once the applicant enrolls, $150 of the deposit is used as a registration fee; the remaining $200 of the matriculation deposit is held as a general deposit and is used to satisfy charges for loss or damage (including unusual cleaning costs to any college property) for which the student is responsible. The $200 deposit will be refunded, less charges for amounts due, following graduation.
Graduate Students: Applicants pay a $100 matriculation deposit upon acceptance of an offer of admission. The deposit reserves an enrollment space. Once the applicant enrolls, $50 of the deposit is used as a registration fee; the remaining $50 of the matriculation deposit is held as a general deposit and is used to satisfy charges for loss or damage for which the student is responsible. The deposit will be refunded, less amounts due, following graduation.
Charges
The following are charges for the 2022-2023 academic year (as of the date of Bulletin publication; see Business Office and Student Billing Information on the College’s website for any updated charges):
Regular Academic Year: September – May
Tuition — Students Entering Fall 2022
Full-Time Undergraduate (3-5 course credits per term) | $44,740.00 |
Part-Time Undergraduate (per course credit unit) | $6,055.00 |
Graduate (per course credit unit) | $6,055.00 |
Audit (per course credit) | $3,027.50 |
Overload Fee (per course credit unit over 5) | $3,100.00 |
Tuition — Students who Entered Fall 2021
Full-Time Undergraduate (3-5 course credits per term) | $44,305.00 |
Part-Time Undergraduate (per course credit unit) | $6,055.00 |
Graduate (per course credit unit) | $6,055.00 |
Audit (per course credit) | $3,027.50 |
Overload Fee (per course credit unit over 5) | $3,100.00 |
Tuition — Students who Entered Fall 2020 or Earlier
Full-Time Undergraduate (3-5 course credits per term) | $43,355.00 |
Part-Time Undergraduate (per course credit unit) | $6,055.00 |
Graduate (per course credit unit) | $6,055.00 |
Audit (per course credit) | $3,027.50 |
Overload Fee (per course credit unit over 5) | $3,100.00 |
Residence Hall Rooms
Double Occupancy | $5,900.00 |
Single Room (natural) | $6,860.00 |
Single Room (double as single) | $7,280.00 |
Converted (triple as double) | $6,700.00 |
Triple Room | $5,715.00 |
Quadruple Room | $5,540.00 |
Jordan Language House | $5,810.00 |
Robert & Joyce Johnson ’Roo Suites | $6,235.00 |
Flats at Brockett Court | $7,295.00 |
North Flats | $7,435.00 |
Dr. Marjorie Hass Village on Grand (does not include utilities) | $6,590.00 |
Bryan Apartments (Double occupancy per person) | $6,610.00 |
Dining Services (see Campus Life section for description)
Seven-Day Meal Plan (Includes $75 Hopper Dollars per semester and $537.90 in tax) | $7,057.90 |
Five-Day Meal Plan (Includes $75 Hopper Dollars per semester and $500.53 in tax) | $6,567.53 |
Fees
Activity Fee (all full-time students) | $185.00 |
Transcript Fee (assessed in first semester) | $25.00 |
Health Insurance Fee (all uninsured students; assessed annually) | $2,549.00 |
Technology Fee (non-residential students) | $180.00 |
Study Abroad Administrative Fee (per semester) | $100.00 |
Art Fees (variable depending on course taken) | Variable |
Science Lab Fees (per lab) | $100.00 |
Applied Music Lessons (per 0.25 credit unit course) | $360.00 |
Applied Music Lessons (per 0.50 credit unit course) | $440.00 |
Student Health Insurance
Austin College students are required to have health insurance coverage. Coverage may be provided by a family policy or enrollment in a policy offered by the College. Coverage must be verified annually by submitting an online waiver. Information about student health insurance is available on the Austin College Health Services web page. The Health Insurance Fee will be billed automatically to the Student Receivable Account for any student without an approved waiver on file by July 1st each year.
Undergraduate Students: The tuition charge provides for instruction (five course credits or less for the fall and spring terms), counseling (testing fees not included), library services, physical activity programs, and registration.
There is no separate tuition charge for the January term provided the student is enrolled as a full-time undergraduate student for the preceding fall term or the succeeding spring term. No financial credit will be given to a student who fails to take a January term. All other students will be required to pay the normal per-course tuition.
An undergraduate student registered for three or more course credits during a fall or spring term is considered a full-time student. The billing status of the student, whether full-time or part-time, is determined by the student’s registration as of the last day to add a course. Consult the Austin College Academic Calendar for official dates. The status of the student on this date also determines what, if any, overload fees will be assessed.
Charges are prorated if a student drops from full-time to part-time after the last day to add and prior to the end of the fourth week of classes. A prorated credit of the full-time charge, as well as a prorated part-time charge, will be assessed as follows:
Date of Drop | Full-Time Credit | Part-Time Charge |
During the second week of classes | 75% | 75% |
During the third week of classes | 50% | 50% |
During the fourth week of classes | 25% | 25% |
After the fourth week of classes | 0% | 0% |
If a student is assessed an overload fee on the last day to add, and later drops (prior to the end of the fourth week of the classes), a prorated credit of the overload fee is given as follows:
Date of Drop | Overload Credit |
During the second week of classes | 75% |
During the third week of classes | 50% |
During the fourth week of classes | 25% |
After the fourth week of classes | 0% |
Study Abroad: Students studying abroad in fall or spring pay Austin College $28,150.00 per semester. This amount includes a $100.00 administration fee. The student is responsible for any study abroad program costs exceeding this amount.
Graduate Students: The graduate program consists of nine course credit units. Three of these courses can be taken as an undergraduate as part of the ATP fast track. Education courses taken as an undergraduate are charged at the undergraduate rate. Three of the 6 courses must be taken in the summer with the remaining 3 courses taken in the graduate year. For students accepting graduate clinical teaching or internship positions, positions must be within 90 miles of one of the hubs, which are Sherman, Austin, and Houston. Positions over 25 miles from one of the hubs will result in additional supervision fees. The fee is $320 for positions 26 to 60 miles from a hub, $420 for positions 61 to 80 miles from a hub, and $520 for positions 81 to 90 miles from a hub.
Summer Term
The following are charges for Summer 2023:
Tuition & Fees
Undergraduate (per course credit) | $1,800.00 |
Graduate (per course credit) | $3,750.00 |
Career Study Off-Campus – CSOC (Course #s 290) | $810.00 |
Independent Study Off-Campus – NSOC (Course #s 490 or 492) | $1,800.00 |
Activity Fee (all students) | $10.00 |
Room – Bryan Apartments – 3 occupants | $665.00 |
Room – Bryan Apartments – 4 occupants | $600.00 |
Board available on a per-meal cash basis when dining facilities are open.
Miscellaneous Charges
There are various situations in which a student may be subject to special fees. Students should be aware that some college organizations, including the residence halls, may decide to collect fees or dues from their members.
Late Add/Registration: Students may change their initial registration by adding or dropping courses within the time period specified in the academic calendar for each term. After the last day to add a course, a petition will be needed to register for a course. This is considered a late registration, and a fee of $20 may be assessed.
January Term: Students who choose to participate in an off-campus program during the January term will be assessed in advance for the additional expenses for transportation and tour assistance.
Financial Obligations
International Students please see International Students — Prepay Policy later in this section.
Enrollment at Austin College constitutes a contractual financial obligation to pay all tuition, fees and other associated costs assessed resulting from registration and/or receipt of services.
Full payment of standard charges (tuition, room and board) less completed financial aid is required prior to the start of each term. Austin College does offer annual and term-based payment plans through ACI Payments, Inc. Please see the Business Office and Student Billing Information page of the Austin College website for current due dates and payment plan options.
The Austin College Business Office corresponds electronically with students regarding student billing using their Austin College email address. Students are responsible for regularly reading important information sent to their Austin College email accounts and for taking action on any important correspondence sent to this address.
Students will receive an email notification when the Statement of Account is available to view online through Self-Service each term. It is the student’s responsibility to provide billing information to anyone assisting them with their finances.
Except for student employment authorized by the Office of Financial Aid, financial aid will be credited to the student account. The earnings for student employment are paid semi-monthly directly to the student.
All documents relating to financial aid must be completed in full before aid can be applied to student accounts. Students must respond promptly to the Office of Financial Aid’s request for completion of forms.
Students may contact the Office of Financial Aid with questions regarding applying for and completing financial aid/loan documents.
Students whose accounts are not current with the Business Office and students whose financial aid forms are incomplete, incorrect, or late may be denied any or all college services. Students may not register, attend classes, utilize college facilities, or receive transcripts, grade reports, or other educational records unless all accounts with the college are satisfied.
Failure to make satisfactory payment arrangements for unpaid balances may result in the placement of a student’s account(s) with an external collection agency or attorney. Students will be responsible for the collection agency fees in the amount of thirty-three and one-third percent (33.33%) of the unpaid debt and all court/attorney costs.
International Students — Prepay Policy
All enrolling International Students requesting an I-20 document to obtain an F-1 student visa must prepay tuition, room, board, and student insurance costs, less any academic scholarships awarded by the college. Payment for each full academic year (fall and spring term charges) must be received no later than 45 days prior to the first day of the fall term of each academic year.
Please refer to Business Office and Student Billing Information for the 2022-2023 charges. Student Charges are subject to change each academic year for all enrolled students. Historically, charges for tuition, room and board have increased between 2% and 5% annually.
Tuition Credit Policy for Matriculated Students Who Withdraw
All tuition credits are determined by the Business Office. Since students 18 years of age and older have legal majority status, refund checks are payable to those students. The tuition credit policy takes into account the fact that Austin College made its commitment to a student for teaching and operating expenses at the time of admission. Space for enrollment that is vacated after class work begins cannot be filled for the remainder of the term. Students who are placed on disciplinary suspension during the term will not receive tuition credit.
Financial Aid
If a student withdraws prior to the 60% point of any term, federal law requires that a portion of the Title IV aid be returned to the Federal Direct Loan Programs, such as the Stafford Loan (subsidized and unsubsidized).
Note: The Veterans Administration requires a return of benefits paid upon withdrawal. Please see Tuition Credits section below to help determine your costs to Austin College based on withdrawal date.
General Deposit: Students who decide to withdraw and fail to notify the college prior to July 15 for the fall term or January 15 for the spring term will forfeit $100 of the $200 general deposit.
Tuition Credits: Credits for students who officially withdraw from the college for a fall term or spring term are made as follows:
Time Period | Amount Credited |
Prior to the 1st day of class | 100% |
1st week of classes | 80% |
2nd week of classes | 75% |
3rd week of classes | 50% |
4th week of classes | 25% |
After the 4th week of classes | 0% |
Credits for students who officially withdraw from the college for a summer term are made as follows:
Time Period | Amount Credited |
Prior to 1st day of class | 100% |
1st to 3rd day of class | 75% |
4th to 5th day of class | 50% |
After 5th day of class | 0% |
On-Campus January Term Course Fee Refund Schedule
The course fee for an On-Campus January term course is published in the Course Schedule on WebHopper in the Comments section. Students who drop a January term course prior to the first class day of January term will receive 100% credit of the course fee. Students who drop a January term course on or after the first day of January term will receive no credit of the course fee.
Residence Halls, Jordan Language House, Bryan Apartments, Johnson ’Roo Suites, The Dr. Marjorie Hass Village on Grand, North Flats, and The Flats at Brockett Court: A residence hall contract or lease is a binding agreement between the college and the student. Individuals choosing to cancel this contract after acceptance by the Student Life Office will be charged according to the cancellation schedule as defined in the contract.
Date of Termination | Amount Refunded |
Prior to taking occupancy | 100% of semester housing rent |
Week One | 90% of semester housing rent |
Week Two | 80% of semester housing rent |
Week Three | 60% of semester housing rent |
Week Four | 40% of semester housing rent |
Week Five | 20% of semester housing rent |
After Week Five | No Refund |
Board: Credits for students on the meal plans will be calculated as above after deducting Hopper Dollars for the semester.
Military Mobilization: If a student withdraws from Austin College as a result of military mobilization for a period of 30 days or more, and does not receive academic credit, the college will grant a full tuition credit (100 percent) and where applicable, all financial aid will be returned to the appropriate programs (federal, state, and institutional). Room and board will be prorated for the length of residence at the school.
The student will:
- Be required to show proof of military duty (copy of orders) upon withdrawal. Should the student resume enrollment at Austin College, proof of discharge from military service (usually DD Form 214) must be provided.
- Be responsible for prorated room and board charges. There will be no credit of fees (i.e., activity fee, transcript fee, etc.).
If the student is the recipient of Title IV federal aid, the Office of Financial Aid is required to do a Return of Title IV Funds calculation if the withdrawal occurs prior to the 60% point in the semester.
The college will:
- As determined appropriate by the instructor, grant a student a withdrawal in all courses by designating “withdrawn military” on the student’s transcript; or
- As determined appropriate by the instructor, assign an appropriate final grade or course credit to a student who has satisfactorily completed a substantial amount of course work and who has demonstrated sufficient mastery of the course material; or
- As determined appropriate by the instructor, grant an incomplete grade in all courses.
- Allow the student to return to Austin College following military duty and select to follow the curricular requirements of the Bulletin in effect at the time of initial admission or select to follow current curricular requirements at the point of re-entry.
- Allow the student to keep the academic scholarship awarded by the Office of Admission upon entrance to the college as long as the student left in good standing (grade point average requirement was met).
For students who receive need-based financial aid (whether from federal, state, or institutional sources), there is no guarantee that the same financial aid will be available upon returning to Austin College since a student’s federal need can change each year. Thus, need-based aid is dependent upon a student’s federal need calculation.
Financial Standing upon Leaving the College: In order to leave the college in good financial standing, a student must leave with all bills paid.